Section 1 – Constitution

1.      The Club shall be called Penkridge Junior Football Club (The Club).

2.     Aims and Objectives

The objective of the club shall be the promotion of community participation in healthy recreation for the benefit of those, primarily but not limited to, living in Penkridge and surrounding areas, by the provision of facilities for the playing of football.  The Club provides competitions for all age groups and offers further opportunities for individuals to develop and experience in the field of football coaching and refereeing.

The Aims and Objectives of the club are :

  • To encourage and increase the participation in football within the community
  • To provide equal opportunities for all individuals
  • To provide a framework of FA qualified football coaching
  • To provide the opportunities for individuals to fulfil their potential through football
  • To allow access to sport
  • To work with other clubs, schools, agencies and social groups to enhance the communit
  • To play an active and positive role in the community we serve
  • To represent the community in the wider world

Development of the Club

  • To increase the number of age group teams and opportunities to the community
  • To further develop the Women’s and Girls section of the Club
  • To encourage greater participation from the wider community
  • To develop coaching standards through in service training
  • To achieve a higher league status of the open age teams
  • To improve the level of training and match day facilities for all of our age groups.

3.     These rules form a binding agreement between each member of The Club.

4.     Rules and Regulations :

The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliations to/membership of The Football Association.  The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which The Club is affiliated for the time being shall be deemed to be incorporated into The Club Rules.

No alteration to The Club Rules shall be effective without prior written approval by the parent Association.

The Club will also abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

5.     The Club Membership

The Club consists of Junior members and members, junior members are none voting members, all members are members of PJFC providing they are listed on the Club register.  The Club register held by the Club Secretary shall be renewed annually prior to the start of the football season, usually in August.

Any person who wishes to be a member must apply on the Membership Application Form and deliver it to The Club.  Election to membership shall be at the sole discretion of The Club Committee.  Membership shall become effective upon an applicant’s name being entered in the Membership Register.

In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

The Football Association and parent County Association shall be given access to the member Register  on demand.

6.     Annual Membership Fee

An annual fee is payable by each Junior member.  Fees payable on successful application for membership and annually by each Junior member.  Fees shall not be repayable.  The Annual Fee shall be agreed at the AGM.
Fees may be paid in 2 instalments, 1 at point of registration as a member of the Club and 1 at the end of January.  

The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of The Club

If no fee in part or in full is received prior to the start of the season, then the Junior member is not eligible to represent their team until received by the elected Club Committee Manager.

7.     Resignation and Expulsion

A member shall cease to be a member of The Club if, and from the date on which, he/she gives notice to The Club Committee of their resignation.  A Junior member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

The Club may expel from membership only for good and sufficient cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by majority vote.

A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of The Club Property

Any payment outstanding for January as the balance for the Junior Membership fee will activate the following action ;

1. No Junior Member is allowed to represent their team until the balance is received by the Club Committee Manager and confirmed at the Club Committee meeting in February.
2. The Junior Member will remain unavailable to play for their team until the outstanding balance is received.
3. Only exception to this if a known case of hardship is identified by the Club Committee Manager to the Club Committee.

8.     The Club Committee

The Club Committee shall consist of the following Club Officers :

  • Chairperson
  • Vice Chairperson
  • Treasurer
  • Secretary
  • Welfare Officer (s)
  • Schools Liaison Officer
  • Development Officer
  • Recruitment Officer
  • Communications Officer
  • Social Officer
  • Plus Team Representatives (can be more than 1 per team)
    All to be elected at an Annual General Meeting.

Each Club Officer shall hold office from the date of appointment until the next Annual General meeting unless otherwise resolved at a Special General Meeting.  All the members of the Committee shall retire from office together at the annual general meeting each committee member may be re-elected or re-appointed.  One person may hold no more than two positions of Club Officer at any time

The Club Committee shall be responsible for the management of all the affairs of the Club.

Decisions of the Club Committee shall be made by a simple majority of these attending the Club Committee Meeting, where there is more than 1 Team representative, it will be 1 vote per team.  The Chairperson, or in their absence the Vice Chairman, of the Club Committee meeting shall have a casting vote in the event of a tie.  Meetings of the Club Committee shall be Chaired by the Chairperson, or in their absence, the Vice Chairman or the Treasurer.  The quorum for the transaction of business of the Club Committee shall be 7.

Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

The Club Committee shall have the ultimate decision on all matters

All The Club Committee decisions are final.

Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee.  The Club Committee shall hold not less than four meetings a year.

An outgoing member of the Club Committee may be re-elected.  Any vacancy of the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee member and approved by a simple majority of the remaining Club Committee members.

Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

9.     Annual and Special General Meeting

An Annual General Meeting (AGM) shall be held in each year to :

i) Receive a report of the activities of the Club over the previous year
ii) Receive a report of the Club’s finances over the previous year
iii) Elect the members of the Club Committee
iv) Consider any other business

Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM.  Notices of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meetings.

A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed.  Business at an SGM may be any business that may be transacted at an AGM.

The Secretary shall send to each member, via Team Managers written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the meeting.

The quorum for a General Meeting shall be 9.

The Club Chairperson, or in their absence a member selected by the Club Committee, shall take the chair.  Each member present shall have one vote and resolutions shall be passed by a simple majority.  In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

10.     Discipline and Appeals

All complaints regarding the behaviour of members should be submitted in writing to the Club Secretary.

The Club Committee, excluding the Chairmen will meet to hear complaints within 7 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing

 There will be the right of appeal to the Chairmen following disciplinary action being announced. The Chairmen should consider the appeal within 7 days of the Secretary receiving the appeal

11.     Club Teams

At its AGM, Team Managers will be appointed for each of the Club’s football teams.  The appointed Team Managers shall be responsible for managing the affairs of the teams.  They shall present to the Club Committee at its last meeting prior to an AGM a written report on the activities of the team.

12.      Club Finances

A bank account shall be opened and maintained in the name of the Club (the Club Account).  Designated account signatories shall be the Club Chairperson and the Club Treasurer.  No sum shall be drawn from the Club Account except by cheque signed by two designated signatories.  All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club. No surpluses or assets will be distributed to members or third parties.

The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or person for services rendered to the Club.

The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasure (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

The Custodians shall be appointed by the Club in a General meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly-elected Custodian or the existing Custodians as directed by the Club Committee.  On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians.  If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.

The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties

13.     Dissolution

A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies :

i) A registered charitable organisation(s)
ii) Another Club which is registered CASC (Community Amateur Sports Club)
iii) The sports national governing body for use by them for related community sports.

14.     Changes to the Club Rules / Constitution

Any proposed changes to the Club Rules/Constitution should be made in writing to the Club Secretary

These proposed changes will then be put to the committee for discussion and agreement.

 Once any changes are agreed the document will be updated and sent to all Committee Members 21 days prior to an EGM being held to formally accept the changes.



….updated March 2010

About the Author

Manager of Penkridge Junior U14's, FA level 2 qualified coach and Vice Chairman of PJFC Support Wolves and work in my spare time :)